City of San Bernardino Parks, Recreation and Community Services Department is proud to offer 6 community centers, 2 senior service centers, 26 parks and over 35 fields for rental to hold your special event or tournament.

Applications

1. Reservations of any City facility, park site, community building or equipment will be accepted on the official application form only. No phone reservations are allowed. The special conditions supplement with fees and deposit form attached must be used with applications that result in special requests/conditions that are not listed on the Facility Use Permit.

2. Applications for community centers, park use, athletic or other facility or equipment use and payment of fees and deposits/damage bonds will be accepted only at the Park and Recreation Office at 201 North "E" Street, Suite 301, San Bernardino CA 92401. (In person only - No credit cards can be used over the phone)

3. Date of application should be the date submitted. Applications are accepted on a first-come, first-served basis, therefore the applicant must pay the required fees in order to reserve the facility.

4. The facility and/or equipment desired should be specific and complete. Request for a community center should indicate the desired room as well as community center name.

5. Date and time of use should include any set up or clean up time as well as program time. The nature of the event, number of participants, and planned activities should be described in detail in order to assure the correct size room or area and to determine the appropriate fees and deposits/damage bonds.

6. Application must be submitted a minimum of 10 working days and no more than 3 months prior to use. Applications submitted less than 10 working days prior to use may be denied due to failure to meet the required deadline established by City Municipal Code. Individuals must pay fees prior to the reservation being finalized. Fees must be paid within 72 hours of the initial application filing date. The only exception to paying prior to locking in the reservation will be for organizations, which require approval by boards or committees or who must pay by purchase order.

Payment

1. Fees may be paid by check, cash or credit card, but deposits must be in money order, cashier's check or credit card. Damage bonds may be made by certified check, cash or by damage bonds issued through bonding companies and/or insurance companies. Any deposits or damage bonds paid in cash will be deposited and monies returned in approximately 4 - 6 weeks.

2. Fees, deposits, damage bonds, and special requirements such as, insurance certificates and crowd control plans, penalty fees for late cancelation or any other special condition listed on the application form and the special conditions supplement must be submitted by the applicant not less than 5 days prior to scheduled use date.

3. No alcoholic beverages are allowed unless a waiver of the prohibition ordinance has been approved and paid for and insurance with liquor liability furnished.

Refunds

1. Refunds for cleaning deposits and damage bonds are available after 10:00 a.m. of the first working day after use (Monday if use is on Friday or the weekend). Any deposits or damage bonds paid in cash will be deposited and monies returned in approximately 4 - 6 weeks.

2. Refunds on key deposits are made when all keys are returned. There is no refund of deposit if keys are not returned within two working days after use.

3. Refunds of tournament deposits may be approved only if tournaments are canceled 5 working days or more prior to use date.

Insurance

The following will serve as a guide as to when insurance is required. This is only a recommended standard; any uses that are not clearly defined will be reviewed by the appropriate administrator.

Insurance is required when:

1. Alcohol is served (liquor liability must also be included)

2. Use will be for attendance of 51 or more.

3. User is a business, church, service club, or other similar organization or association and attendance is open to public or organization's membership.

4. Where use includes a high-risk activity or demonstration (i.e. karate, swimming, softball or other spots, etc.)

5. Admission is charged or donation collected.

Facilities Available